Department of bookkeeping and state purchases

The Department of Accounting and State Purchasing is a structural subdivision of the university and it reports directly to the rector and to the first Vice-rector. The activity of accounting department is determined by Provisions on Accounting and State Purchasing.

Normative references:

• Law of the RK “On Accounting and Reporting”, and other decisions, resolutions and orders of the Government of the RK.
• Tax Code of the RK and other decisions, resolutions and orders of the Government of the RK.
• Labor Code of the RK and other decisions, resolutions and orders of the Government of the RK.
• Law of the RK “On Education”.
• The Charter of the University.
• Law of the RK No. 434 “On State Purchasing ” from December 4, 2015 and other decisions, resolutions and orders of the Government of the RK

Goals and objectives of the department:

• Accounting of costs and money circulation, implementation of cost estimates and services, compilation of economically justified accounting calculations of the cost of production, works and services; accurate accounting of results of financial and economic activities of the University in accordance with established rules.
• Correct assessment and timely transfers of payments to the state budget.
• Drawing up reliable accounting statements on the basis of primary documents and accounting records, submitting it in due time to the relevant authorities.
• Preservation of accounting documents processed and transferred to the established order to the archive.
• Providing employees of the organization with information about relevance, availability and movement of property and liabilities, using material, labor and financial resources in accordance with approved norms, standards and estimates.
• Defining and ensuring the university’s needs for material resources.
• Development and approval of annual state purchasing plan.
• Execution of the contract on state purchasing.
• Prevention of negative results of the economic activity and identification of inner economic reserves to ensure its financial stability.
• Determination of accounting information methods, as well as technology of processing this information.
• Formation of accounting policy in accordance with procedures established in this organization.

Functions of the department:

• Organization of property, liabilities and business transactions accounting on the basis of natural meters in monetary terms through continuous, documented and interrelated reflection.
• Organization of authorized capital, settlements accounting for selected property.
• Organization of long-term investments accounting and accounting of financial sources.
• Organization of fixed assets accounting, depreciation of fixed assets and property, intangible assets.
• Organization of synthetic and analytical accounting of the receipt and disposal of materials.
• Organization of payments accounting for personnel, pensions, wages retention.
• Selection of supplier and assignment of a contract on.
• Conducting tenders on state purchasing.
• Regulation of material resources reservation, if necessary, for normal functioning of the university.
• Development of measures and proposals for rational and effective use of limits on material resources allocated to ensure continual operation of the university.

Management and structure of the Department:

The chief accountant is appointed by the Rector in accordance with the Ministry of Education and Science of the Republic of Kazakhstan. The Department of Accounting and State Purchasing is directly reported to the Chief Accountant.

Structure of the department:

• Chief Accountant, phone number: 24-17-52 (int.111), 9.00 a.m.-6 p.m.;
• Settlement group for university staff, phone number: 24-13-53 (int.131), 9.00 a.m.-6 p.m.;
• Material group, phone number: 24-13-53 (int.132), 9.00 a.m.-6 p.m.;
• Group for students, phone number: 24-13-53 (int.127), 9.00 a.m.-6 p.m.;
• State Purchasing specialists, phone number: 25-23-08 (int.121, 123), 9.00 a.m.-6 p.m.;
• Cash desk, phone number: 24-13-53 (int.126), 9.00 a.m.-6 p.m.

Department rights:

The employees of the department have a right to:

• Require all employees of the organization to provide timely initial documents ensuring correct organization of accounting.
• Perform verification of compliance with the established procedure of acceptance, posting, storage and use of cash, inventory and other valuables.
• Require each employee of the organization to comply with internal documents of the organization that are to ensure proper accounting maintained.
• Make suggestions on improving accounting system, system of confidential information protecting, ensuring the safety of workers and property of the organization.
• Provide explanations and recommendations to the structural units on issues within the competence of the department.
• To request and receive materials and information, necessary to maintain reliable accounting records and perform the duties assigned to the department, from other structural divisions of the organization.
• Require employees of the organization to eliminate identified violations in the order of financial documentation.
• Do not accept execution of undocumented employees, or incorrectly executed documents containing information about economic transactions in kind and in money terms.

When applying to the accounting department, it is necessary to request information within the limits of its competence, in accordance with Article№ 12 of the Law of the RK “On Accounting and Financial Reporting”. The content of primary documents and accounting registers constitutes a commercial secret, and access to the information is provided to the ones only having management permission.