Department of student records management

The Student Department is a structural division of the university, the main activity of which is the accounting and control of the movement of the student contingent from the moment of enrollment to graduation, ensuring the organization of the process of documentation and management of student documentation.

The main activities of the Student Department:

1. Improving the forms and methods of working with documents;
2. Ensuring a unified procedure for documenting, organizing work with student documents;
3. Providing the public service “Issuance of duplicate documents on higher and postgraduate education”;
4. Registration of students’ documents for transfer to the University archive;
5. Development of regulatory and methodological documents to improve work;
6. Implementation of progressive document processing technologies based on the use of computing and organizational equipment;
7. Organization of advanced training of department employees.

The Student Department performs the following functions:

1. Issuing student orders in accordance with the resolution of the rector and the deputy chairman of the board for strategic development and international relations, the member of the board for academic issues;
2. Receiving, processing and maintaining personal files of students in accordance with the movement of students, their constant updating;
3. Providing the following types of public services:

• Enrollment and transfer to higher education institutions;
• Issuing certificates to persons who have not completed higher and postgraduate education;
• Granting academic leaves to students at higher education institutions.
• Preparing duplicates of educational documents (filing an application and issuing the result through the Public Service Centers);

4. Issuing educational documents for temporary use;
5. Including students in the automated information system of the university (AIS), etc.;
6. Maintaining a database of students;
7. Formation of statistical records of the movement of the contingent during the training process in accordance with the established forms; improvement of data processing methods;
8. Reconciliation of the student contingent, preparation of reports on the status and movement of the student contingent in accordance with the established forms;
9. Accounting and registration of issuance, submission of established reports on the movement of educational documents;
10. Collection of documents of students on a fee-paying basis, applying for vacant educational grants that became available in the process of obtaining higher education, during the summer and winter holidays, for available vacant places and sending them to the Ministry of Education and Science of the Republic of Kazakhstan and the Education Department of the East Kazakhstan region for a decision;
11. Completion, filing and transfer of personal files of graduates and expelled persons for storage in the archive;
12. Maintenance of military records and reservations of military personnel and conscripts of the university.
13. Presentation of an educational document (diploma) to graduates.

Contact information:

30 Gvardeyskoy Divizii street, 34
Building № 1 office № 204, 206;
Phone: 8 (7232) 540-821